> For the complete documentation index, see [llms.txt](https://help.fashionupdater.app/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.fashionupdater.app/en/workspace-management/workspace-administration/role-management.md).

# Role management

Manage member permissions, access, and removal

Owner, Primary Owner, and Super Admin users manage existing members from **Workspace Settings → Members**. For the meaning of each level, see [Users and roles](/en/getting-started/users-and-roles.md).

## Change a member's permission level

1. Open **Members** and find the person.
2. Open the member details.
3. Choose an available **Permission level**.
4. Save or wait for the confirmation shown by the interface.

The Workspace owner is always **Primary Owner**. Your own level, the owner's level, and a Super Admin membership can be locked against changes from this dialog. External members use Viewer permission.

The **Primary Owner** can manage **Owners**, including changing their role, deactivating access, and removing their Workspace membership. Owners cannot manage other Owners. The Workspace owner and Super Admin protections still apply.

If you have access to Members, you can always open your own member settings, including as Primary Owner or Super Admin. Your role, member type, and access status are protected in this dialog, with explanations next to the locked fields. Use **Account Settings** and **User Preferences**, above Passkey in the right column, for your profile and personal security. Primary Owners and Owners can manage their own User Groups through **Manage User Groups**; this button is disabled when no groups are available. Group changes are saved in the group dialog. Super Admin memberships remain protected.

## Allow a Viewer to see all Model files

Owner and higher roles can grant this access to an individual Viewer, whether Internal or External:

1. On desktop, open **Workspace Settings → Members** and select the member.
2. In **Access**, check that **Permission level** is **Viewer**.
3. Enable **View all files in accessible Models**.
4. Select **Save Changes**.

You can also open **Workspace Settings → User Groups**, open a group's **User Group Members** list, and select **File permissions** next to a Viewer's badge. Change the checkbox and select **Save Changes**. **Cancel** discards the change. This updates the member's permission across the Workspace, including Models accessible through other User Groups.

**Save Changes** is available only when the checkbox differs from its saved value. An orange **+** next to **Viewer** indicates that this access is enabled.

The option is specific to that member in the current Workspace and is off by default. It applies in both the desktop and mobile apps.

The member can preview and download all files and text Notes in Models they already have access to, including content hidden from Viewers. Their permission level and assigned Models stay the same. Standard and higher levels already include this access. Changes are recorded in the Workspace audit log.

Extended access covers the **Files** and **Notes** lists, search, previews, downloads, and ZIP archives of accessible files. It does not enable file editing or access to previous versions created with **Replace**. Messages and Drive links hidden from Viewers, Conversation content, and Chat access continue to follow their own rules.

To revoke it, disable the same option and save. The Viewer can then see only files and Notes made visible to Viewers in accessible Models.

## Change member type

When allowed, choose **Internal** or **External** in the member details. Changing to External also limits the account to the supported Viewer access model. Review assigned User Groups so the member retains only the intended content.

## User Deactivation and Removal

Deactivation and removal have different effects. Use temporary deactivation when access might be restored; remove a membership only when it should no longer belong to the Workspace.

### To deactivate access temporarily

1. Open the member details under **Members**.
2. Turn off the member's access control.
3. Confirm the change.

The membership and its configuration remain available for later reactivation, but the person cannot enter that Workspace while access is disabled.

### To deactivate access permanently

1. Open the member details under **Members**.
2. Choose the permanent removal action.
3. Review the warning and confirm.

The person loses that Workspace membership. Historical content remains attributed according to the application's retention rules. The Workspace owner, your own protected membership, or a Super Admin cannot be removed from this dialog.

{% hint style="warning" %}
Removing a Workspace membership is different from deleting the person's global Fashionupdater account. Use the exact action shown in the confirmation and check its scope before proceeding.
{% endhint %}